Administrative Assistant

Administrative Assistant

Optimum Staffing Solutions Inc. is looking to fill a position of admin. Assistant for our client who is in the manufacturing of laundry detergent.

They have been in the manufacturing of laundry pods for over 50 years. and looking for support in their Oakville plant.

Reporting to the Maintenance Manager following the direction from Maintenance Coordinator. This position is to support administrative work relating to purchasing and maintenance activities including Pm & Work Order documentation.

Job Ref. 01120
Location Oakville, Ontario
Category Manufaturing
Job Type Temporary
Pay Rates Pay: $17 - $18 per hour
Available Shifts 8am - 4pm

Tasks & Responsibilities

  • Comfortable working in a manufacturing environment. Will be required to go out into the manufacturing floor from time to time to speak with stakeholders
  • Will be required to wear Steel Toed Safety footwear while in the plant, as well as safety glasses and hard hat. The company will provide safety glasses and a hard hat. Candidate must provide own steel-toed footwear
  • Must be able to communicate clearly in English
  • Strong admin skills
  • SAP would be an asset but we can train,
  • Strong knowledge of Microsoft, Excel.
  • Will be required to deal with visitors to the plant, assisting them to find the person they need to meet with
  • Strong organizational skills
  • Must be able to multi-task


  • Receiving and delivery of incoming purchase at Shipping & Receiving
  • Review and print invoices sent from AP Concord
  • Create purchase orders for maintenance, production & packaging supplies
  • Review vendor statements for outstanding invoices and confirm payments issued in SAP, FBL1N function
  • Prepare invoices for payments, match corresponding packing slips. Acquire authorized signatures, receive in SAP. including amending PO’s in SAP & code invoices for corresponding Depts
  • Filing & compiling of purchase documents
  • Filing and compiling PM & Work Order documentation
  • Assist with inventory and control of spare parts
Optimum Staffing Solutions Inc. is an equal opportunity employer and adheres to the principles and spirit of the Ontario Human Rights Code in its employment practices.
We would like to thank all candidates, in advance, for their interest in Optimum Staffing Solutions Inc. However, only the chosen candidates will be contacted for further discussion.

Required Experience

Required Education